Managing your workload and prioritizing tasks can be challenging. Especially as a self-employed interior designer with multiple projects and clients. Here are a few tips for managing your workload and prioritizing tasks:
Yes... that feels like constraints, right? But try it for a few weeks.
Create a schedule that includes (big) blocks of time for specific tasks, such as client mails, design work, and administrative tasks. This can help you stay organized and prioritize your work.
Creating blocks in your schedule was one of the biggest reliefs for us. No more being all over the place, but specific time scheduled for mails. Once or twice a day. No more. Just close your e-mail program. And if you need client info, copy paste it into a word document. Prevent the urge to check your mails.
Set clear goals for your business and your projects. Prioritize tasks that will help you achieve those goals. In our schedule we have "on the business" tasks and "in the business" tasks.
Creating these simple but significant distinctions in tasks will really help you focus on the most important tasks and avoid getting sidetracked by less important tasks.
Maybe you have heard of the Eisenhower Matrix below.
Things can be overwhelming. Where to start? I think it was Tony Robbins who said: "Just do the next first step!". So, break larger tasks into smaller, more manageable steps to make them easier to tackle. This can help you make progress and stay motivated.
Also when you do this, make sure you don't keep switching between those small tasks. Finish one, then the next one. And don't forget to look back at the progress you made.
Use productivity tools, such as a to-do list or a project management tool, to help you track your tasks and progress. They come pre-installed om most computers and phones. That's not for no reason.
You know, the greatest break throughs come while showering or walking.
So, remember to take breaks and schedule time for rest and relaxation. This will NOT cost you time, but SAVE you time. It will also help you maintain a healthy work-life balance and prevent burnout.
So, get away from behind that computer right now. Take a 20-min walk, do some meditation or something else to clear your mind. Thank yourself later.
By creating a schedule, setting clear goals, breaking tasks into smaller steps, using productivity tools, and taking breaks, you can effectively manage your workload and prioritize tasks as a self-employed interior designer.